Agenda and minutes

Policy and Organisation Board
Wednesday, 25th September, 2019 6.00 pm

Venue: Council Chamber

Contact: Lisa Young  Email: lisa.young@gosport.gov.uk

Items
No. Item

17.

Apologies for non-attendance

Minutes:

There were none.

18.

Declarations of interest

Minutes:

There were none.

19.

Minutes of the meeting of the board held on 24 July 2019 pdf icon PDF 62 KB

Minutes:

RESOLVED: That the minutes of the meeting held on 24th July 2019 be signed as a true and correct record.

20.

Deputations - Standing Order 3.4

NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Monday 23 September 2019.  The total time for deputations in favour and against a proposal shall not exceed 10 minutes).

Minutes:

There were none.

21.

Public Questions - Standing order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday, 23 September 2019).

Minutes:

There were none.

22.

Citizens Advice Gosport Presentation

A presentation from Citizens Advice, Gosport.

Minutes:

A presentation was given on the work of Citizen Advice Gosport  advising the Board of the projects undertaken within the last year.

 

Members thanked CAG Officers for their hard work and commended the work and value they provided to the Borough.

23.

AMENDMENTS TO CONTRACT PROCEDURE RULES- PART 4 SCHEDULE 13 pdf icon PDF 77 KB

To appraise the Board of necessary changes to the Councils’ Contract Procedure Rules concerning the Council’s procurement of goods, services and supplies to ensure compliance with updated legislation as detailed below.

Additional documents:

Minutes:

Consideration was given to a report of the Borough Treasurer appraising the Board of necessary changes to the Councils’ Contract Procedure Rules concerning the Council’s procurement of goods, services and supplies to ensure compliance with updated legislation as detailed in the report.

 

Members requested that the information currently on the website be reviewed to ensure that the most recent information was published and it was confirmed that there was currently no entries on the approved list.

 

The Board was advised that there was a phased rolling out of the new system and that information was being added to the South East business portal included contractor reference.

 

Members requested that the rules be reviewed to ensure they remained in date.

 

RESOLVED: That the Policy and Organisation Board recommends to Full Council that the proposed amendments to the Contract Procedures Rules are approved and adopted as an amendment to Part 4 Schedule 13 of the Constitution.

24.

Any other items

Minutes:

There were none.