Agenda

Policy and Organisation Board
Wednesday, 20th November, 2019 6.00 pm

Venue: Council Chamber

Contact: Lisa Young  Email: lisa.young@gosport.gov.uk

Items
No. Item

1.

Apologies for non-attendance

2.

Declarations of interest

All Members are required to declare, at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.

 

3.

Minutes of the meeting of the board held on 25 September 2019 pdf icon PDF 52 KB

4.

Deputations - Standing Order 3.4

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Monday 18 November 2019.  The total time for deputations in favour and against a proposal shall not exceed 10 minutes).

 

5.

Public Questions - Standing order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday 18 November 2019).

6.

PROPOSALS FOR THE REVIEW OF POLLING DISTRICTS AND POLLING PLACES pdf icon PDF 7 MB

To advise the Board of the responses to consultation on the proposals from the Electoral Task and Finish Group on the Parliamentary Constituency Polling Districts and Polling Places review.

7.

CCTV; Insurance Footage Request Charge pdf icon PDF 74 KB

To provide Members with an update regarding charges in respect of requests from insurance companies for footage from the Council’s Public Open Space CCTV System.

 

8.

FUNDING REQUEST FOR THE GOSPORT MUSEUM AND GALLERY PROJECT OLD GRAMMAR SCHOOL BUILDING, HIGH STREET, GOSPORT pdf icon PDF 78 KB

To request funding in support of Hampshire Cultural Trust (HCT) for the implementation of a development project at the former Grammar School Building in Gosport High Street.

9.

BANKING CONTRACT pdf icon PDF 116 KB

To authorise officers to agree a new two year contract (with a two year extension option) with National Westminster Bank plc (“Natwest”) for required banking services; to waive our Contract Procedure Rules which would otherwise require a tender exercise at the end of our existing contract (April 2020) with Natwest.  The proposed contract will be worth approximately £73,000 over a four year life and will generate savings of £5,000 per annum (£20,000 over the course of the contract if the extension option is taken).  Advice sought from banking consultants has indicated additional savings are unlikely to be generated from undertaking a tender exercise.

 

Additional documents:

10.

TREASURY MANAGEMENT ANNUAL REVIEW 2018/19, PROGRESS REPORT 2019/20, & PRUDENTIAL INDICATORS pdf icon PDF 271 KB

 

 The annual treasury report is a requirement of the Council’s reporting procedures and covers the treasury activity for 2018/19 together with a mid year review 2019//20. The report also includes the Prudential Indicators for 2018/19 in accordance with the requirements of the Prudential Code.

11.

ANY OTHER ITEMS

which the Chairman determines should be considered, by reason of special circumstances, as a matter of urgency.

 

 

12.

EXCLUSION OF THE PUBLIC

 

That in relation to the following items the public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all circumstances of the cases, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

 

 

 

PART B ITEMS

FOLLOWING THE EXCLUSION OF PRESS AND PUBLIC

 

13.

Reduction /Remission of Business Rates on the Grounds of Hardship Application for Marina Fitness Ltd

Item No.

Item

Paragraph no.3 of Part I of Schedule 12A of the Act

1.

Reduction /Remission of Business Rates on the Grounds of  Hardship Application for Marina Fitness Ltd

Paragraph 3

The report contains financial data which is identified as sensitive material.

 

 

PART B ITEMS

FOLLOWING THE EXCLUSION OF PRESS AND PUBLIC