Agenda and minutes

Council - Thursday, 19th May, 2022 6.00 pm

Venue: Council Chamber, Town Hall, Gosport, PO12 1EB

Contact: Lisa Young  email:  lisa.young@gosport.gov.uk

Items
No. Item

8.

Apologies for non attendance

Minutes:

Apologies for non attendance were received from Honorary Alderman Dickson.

9.

MAYOR'S COMMUNICATIONS

Minutes:

The Mayor thanked those that had made the Mayor Making a successful occasion and also advised the Council about the Dignity at Work guidance and how he hoped that this would be replicated in the Chamber.

10.

MINUTES pdf icon PDF 213 KB

Minutes:

RESOLVED: That the minutes of the meeting held on the 22 March 2022 be signed as a true and correct record.

11.

To receive Deputations in accordance with Standing Order No 3.4 and to answer Public Questions pursuant to Standing Order No 3.5, such questions to be answered orally during a time not exceeding 15 minutes

Minutes:

There were no deputations.

12.

Questions (if any) pursuant to Standing Order No 3.3

Minutes:

There were none.

13.

GOSPORT BOROUGH COUNCIL ELECTION RESULTS 5 MAY 2022 pdf icon PDF 353 KB

This report sets out information and the results of the ‘all out’ Borough of Gosport Elections held on Thursday 05 May 2022 following the implementation of the Electoral Boundary changes.

 

Minutes:

The report of the Returning Officer was presented to the Council.

 

 

Council noted the report.

14.

Governance - review of responsibilities for functions, board reorganisation and changes to the Constitution pdf icon PDF 123 KB

Report to follow

Additional documents:

Minutes:

Consideration was given to the report of the Borough Solicitor and Monitoring Officer advising of a proposed change to the Council’s structure of Boards and Commitees.

 

The Council was advised that there was an addendum to the report in that an additional sentence was to be added to the Terms of Reference of the Standards and Audit Sub-Board as below.

 

Membership – Any 5 Members of the Policy and Organisation Board*

 

*unless all Groups on the Council are not represented on the Policy and Organisation Board in which case membership is to be drawn from all Members on a cross party basis with the majority Group retaining the majority on the Sub-Board.

 

An amendment was proposed and seconded as follows:

 

That the proposed amendment to Part 4 Schedule 17 Appendix 1, paragraph 4.3 be amended to read.

 

“The Initial Filtering Panel is an informal meeting to enable the Monitoring Officer to obtain the views of Councillors and/or Independent Persons upon a complaint. It shall be made up of three Councillors drawn from members of the Standards and Audit Sub-Board. An Independent Person will also be invited to attend and express their view on the complaint.”

 

A vote was subsequently taken and CARRIED.

 

A vote was taken on the amended Motion with addendum and subsequently CARRIED

 

 

 

 

 

15.

COMPOSITION AND REVIEW OF COUNCIL BOARDS AND DETERMINATION OF ALLOCATION OF SEATS pdf icon PDF 209 KB

Report to follow

Minutes:

The Borough Solicitor and Monitoring Officer had submitted a report to advise the council of the composition and balance of the seats on the council and the position with regard to political groups and to undertake a review in accordance with the “proportionality rules” of the balance of seats on the boards and committees of the council.

It was proposed and seconded that the number of seats available on the Board be increased to 56 to allow all parties representation on each of the Boards to reflect true proportionality on them.

It was requested that a recorded vote be taken.

Those FOR the proposed amendment: Councillors Beavis, Burgess, Casey, Cully, Durrant, Gledhill, Huggins, Jessop, Morgan, Philpott, Raffaelli, Scard. (12)

Those AGAINST the proposed amendment: Councillors Ballard, K Bradley, M Bradley, Chegwyn, Cox, Earle, Hammond, Herridge, Hylands, Johnston, Kelly, Marshall, Maynard, Pepper, Westerby, The Mayor. (16)

A vote was subsequently taken on the substantive motion and it was requested that voting on this be recorded.

Those FOR the substantive motion: Councillors Ballard, K Bradley, M Bradley, Chegwyn, Cox, Cully, Durrant, Earle, Hammond, Herridge, Hylands, Johnston, Kelly, Marshall, Maynard, Pepper, Westerby, The Mayor. (18)

Those AGAINST the substantive motion: Councillors Beavis, Burgess, Casey, Gledhill, Huggins, Jessop, Morgan, Philpott, Raffaelli, Scard (10)

 

 

RECOMMENDED: THAT THE COUNCIL APPROVE:

 

1.         The allocation of seats on the boards and committee as set out in    paragraph 3.1

 

 

16.

APPOINTMENT OF CHAIRMAN OF THE POLICY AND ORGANISATION BOARD

Minutes:

COUNCIL RESOLVED: That Councillor Chegwyn be appointed Chairman of the Policy and Organisation Board for the 2022/2023 Municipal Year.

 

17.

APPOINTMENT OF BOARDS AND NOMINATED DEPUTIES FOR REGULATORY BOARD AND OUTSIDE BODIES

Report to follow

Minutes:

Members considered a provisional of appointments to vacancies listed above for the Municipal Year 2022/23.

 

Votes were taken on the following outside body representations.

 

Gosport Community Safety Partnership – Councillor Ballard

 

Gosport Museum Joint Management Committee – Councillors  Earle, Kelly and Westerby.

 

Gosport and Fareham Joint Environmental Health Panel – Councillor Pepper.

 

GBC Health and Wellbeing Strategic Partnership – Councillor Pepper

 

Gosport Food Partnership – Councillor K Bradley

 

Gosport Heritage Open Days – Councillor Earle


Gosport Marine Scene – Councillor Westeby

 

Gosport Society – Councillor Westerby

 

Hampshire Police and Crime Panel – Councillor Pepper

 

Lee on Solent Community Centre – Councillor K Bradley

 

Local Government Association – Councillor Westerby

 

LGA (HAIOW) – Councillor Chegwyn and Hylands

 

Partnership for Urban South Hampshire –Chegwyn

 

PUSH (Overview an Scrutiny) Pepper

 

Portsmouth City Council Health Overview and Scrutiny – Pepper

 

Portsmouth Water (Maynard)

 

Solent Airport Consultative Group – Durrant

 

Solent Sea Rescue – Hammond

 

SLEP – Hylands

 

Solent Transport – Johnston

 

Solent Hampshire Road Safety – Marshall

 

 

 

 

COUNCIL RESOLVED: That the provisional list of appointments to vacancies listed above for the Municipal Year 2022/2023

as amended be approved and adopted.

 

18.

REMUNERATION PANEL pdf icon PDF 135 KB

Report to follow.

Minutes:

The Council considered a report of the Borough Solicitor and Monitoring Officer  advising the Council of the reconvening of the Independent Remuneration Panel to undertake a review of the existing Members’ Scheme of Allowances.

 

RESOLVED:

a)     That the Council note that the panel will reconvene to undertake a review of the Member’s Scheme of Allowances following the implementation of Polling Districts Boundary Review and the subsequent reduction in the numbers of Elected Members.


      b) That the Borough Solicitor be given delegated authority to  confirm and

           finalise membership of the panel following consultation with Group

           Leaders.

19.

ANY OTHER BUSINESS

Minutes:

There were none.