Agenda

Policy and Organisation Board
Wednesday, 25th November, 2020 6.00 pm

Venue: Council Chamber

Contact: Lisa Young  Email: lisa.young@gosport.gov.uk

Link: Click here to access live meeting

Items
No. Item

1.

Apologies for non-attendance

2.

Declarations of interest

All members are required to disclose at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.

3.

Minutes of the meeting of the board held on 29/09/2020 pdf icon PDF 63 KB

4.

Deputations - Standing Order 3.4

(Note: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Monday 23rd November 2020. The total time for deputations in favour and against a proposal shall not exceed 10 minutes)

5.

Public Questions - Standing order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday 23rd November 2020 )

6.

Local Government and Police & Crime Commissioner Elections pdf icon PDF 2 MB

To advise the Board of the steps being taken in preparation for the ‘triple’ elections being held on Thursday, 06 May 2021 in the current Covid-19 pandemic.

7.

RIPA POLICY - CROSS REFERENCE FROM THE STANDARDS AND GOVERNANCE COMMITTEE pdf icon PDF 36 KB

Subject to consideration of the Standards and Governance Committee this report may be subject to Policy and Organisation Board approval.

Additional documents:

8.

Risk Policy - Cross Reference from the Standards and Governance Committe pdf icon PDF 37 KB

It is proposed that this report be presented to the Standards and Governance Committee as a late report, subject to consideration of the Committee it may be subject to Policy and Organisation Board approval.  

Additional documents:

9.

Annual Governance Statement 2019/20 pdf icon PDF 53 KB

To seek approval from Members in regards to the draft Annual Governance Statement (AGS) 2019/20

 

Additional documents:

10.

Ernst & Young 2019-2020 Audit Results Report pdf icon PDF 54 KB

This report summarises the findings to date from the 2019-20 external audit, which is substantially completeThis report summarises the findings to date from the 2019-20 external audit, which is substantially complete

Additional documents:

11.

Approval of the 2019-2020 Statement of Accounts pdf icon PDF 83 KB

Report to follow

Additional documents:

12.

Any other items

13.

Exclusion of the Public

RESOLVED: That in relation to the following item the public should be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all circumstances of the cases, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

 

14.

GROUNDS MAINTENANCE MACHINERY TENDER

That the Board consider the recommendation of the Community Board held on the 4 November 2020.