Agenda and draft minutes

Policy and Organisation Board - Wednesday, 10th June, 2020, CANCELLED

Venue: Virtual meeting - link to view will be available here

Contact: Lisa Young  Email:

No. Item


Apologies for non-attendance


There were none.


Declarations of interest


Councillor Jessop declared a pecuniary interest in the Discretionary Grant Policy and left the meeting and took no further part in the discussion or voting thereon.


Deputations - Standing Order 3.4

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Monday 8 June 2020. The total time for deputations in favour and against a proposal shall not exceed 10 minutes).



There were none.


Public Questions - Standing order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday 8 June 2020).



There were none.




This item was considered at the Council meeting prior to this meeting taking place.


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-which the Chairman determines should be considered, by reason of special circumstances, as a matter of urgency.


Additional documents:


The Board was advised that there were two reports for considerations.


Both reports are late due to circumstances resulting from the Covid-19 pandemic:

·         Government rules have been introduced regarding discretionary payments that have required emergency implementation by the Council

·         A support package for the Gosport Ferry Company due to the pandemic has only recently been agreed by Gosport Borough Council with Portsmouth City Council and Hampshire County Council, which requires an urgent decision regarding hardship relief


The papers could have been dealt with by using the urgency powers of the Chief Executive, but as a meeting of Members was imminent it was decided that this was preferable to the decisions being taken by Officers.




Consideration was given to a report of the Head of Local Taxation requesting that consideration be given to an application for hardship relief from non-domestic rates under Section 49 of the Local Government Finance Act submitted by Gosport Ferry  Ltd, Landing Stage, The Hard.


In answer to a Member’s question the Board was advised that the £30,000 was being funded by central government funds.

The Council had made it clear to the ferry company that there were to be no dividend payments to the shareholders.


Members noted that the staff had taken a 20% pay cut in these difficult times.


Members welcomed a joint approach to the support being provided to the ferry company to keep the essential services.


Members recognised that the ferry was a crucial service to the residents of Gosport, and welcomed the support being offered to the ferry. It was recognised that the ferry company needed to acknowledge the support provided moving forward.


Members expressed disappointment that the ferry had not been afforded the same support in the crisis that other methods of transports such as buses had.


RESOLVED: That the Policy at Appendix A of the report be approved and that delegation be given to the Head of Finance and the Head of taxation for the immediate implementation of the policy.




Councillor Jessop left the room and took no part in the discussion and voting thereon.


Consideration was given to a report of the Head of Finance requesting that consideration be given to approving the Discretionary Rate Grant Policy.


The Board was advised that the Group Leaders had considered the proposal prior to the meeting and had the Leader of the Liberal Democrats had proposed that an amendment be made to page 3 of the policy as follows.


·         have a business premises based in the Borough.  This includes a B&B based in part of the applicant’s main residence. The criteria to qualify for this is: the owner must live there, and accommodation and breakfast (with appropriate Food Safety qualification) be provided for six or fewer guests. These B&Bs will be assessed on the percentage of their overheads which relate to the B&B aspect).

Other businesses which are operated solely from domestic premises are also  ...  view the full minutes text for item 6.