Agenda and minutes

There were none.

There were none.

To sign as a true and correct record the minutes of the meeting held on the 24^th November 2021

Resolved: That the minutes of the meeting held on 24 November 2021 be signed as a true and correct record.

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Tuesday, 25  January 2022.  The total time for deputations in favour and against a proposal shall not exceed 10 minutes).

There were none.

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Tuesday, 25 January 2022).

There were none.

This report introduces the Council’s Procurement Strategy for goods, services and supplies.

Consideration was given to a report of the Head of Procurement introducing the Council’s Procurement Strategy for goods, services and supplies.

Members welcomed the report.

RESOLVED: That the Board approves the Strategy and notes the associated Action Plan.

This report sets out the opportunity to opt into the National Scheme for Auditor Appointments.  

Consideration was given to a report of the Head of Finance setting out the opportunity to opt into the National Scheme for Auditor Appointments.  

Resolved: Board recommends to Full Council  to Opt into the National Scheme for Auditor Appointments Managed by Public Sector Audit Appointments (PSAA) as the Appointing Person

This report seeks approval to renew the Environmental Health Partnership Agreement with Fareham Borough Council

Consideration was given to a report of the Chief Executive seeking approval to renew the Environmental Health Partnership Agreement with Fareham Borough Council.

A Member questioned why the renewal had been overdue as the existing arrangement had expired in 2019.

The Board was advised that there had been ongoing discussions between the two legal departments and there had been uncertainty as to whether the agreement needed to be presented to the Boards of both Councils.

Subsequently the Covid-19 pandemic had hit and this had delayed it further.

Members were advised that there was no awareness of other outstanding Service Level Agreements, but that if there were they would be addressed.

It was clarified that there was a provision to end the agreement at any point and it was not locked in for a specific length of time.

A Member welcomed the partnership arrangement and the provision it afforded the Council.

RESOLVED: That the Board delegates authority to the Chief Executive to renew the Environmental Health Partnership Agreement with Fareham Borough Council on an open-ended basis with appropriate clauses to allow for future reviews and/or termination

There were none.

RESOLVED: That in relation to the following items the public should be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information within paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all circumstances of the cases, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

To seek Board approval for an exemption from the requirements of the Contract Procedure Rules in order to regularise the procurement of a long term operating contract.

Consideration was given to an exempt report of the Economic and Regeneration Manager.

RESOLVED: That the recommendations in the report be agreed.