Agenda and draft minutes

Community Board
Wednesday, 4th November, 2020 6.00 pm

Venue: Council Chamber

Contact: Lisa Young  Email: lisa.young@gosport.gov.uk

Link: Click here to access live meeting

Items
No. Item

47.

Apologies for non-attendance

Minutes:

An apology for non attendance was received from Councillor Farr

48.

Declarations of Interest

All Members are required to disclose at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.  

Minutes:

There were none.

49.

Minutes of the previous meeting of the Community Board held on 9th September 2020 pdf icon PDF 56 KB

Minutes:

RESOLVED: That the minutes of the meeting held on 9th September be signed as a true and correct record.

50.

Deputations - Standing Order 3.4

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Monday 2nd November 2020.  The total time for deputations in favour and against a proposal shall not exceed 10 minutes).

Minutes:

There were none.

51.

Public Questions - Standing Order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday 2nd November 2020).

 

Minutes:

There were none.

52.

Any Other Items

Minutes:

There were none.

53.

EXCLUSION OF THE PUBLIC

That in relation to the following items the public be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all circumstances of the cases, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

 

 

                                                           PART B ITEM

 

 

FOLLOWING THE EXCLUSION OF PRESS AND PUBLIC

 

Item No.

Item

Paragraph no. 3 of Part I of Schedule 12A of the Act

Contact Officer

        13.

GROUNDS MAINTENANCE MACHINARY TENDER

The report contains details of the financial affairs of the Council and a third party at a time when contract documents are not finally concluded. Completion of the contract could be prejudiced if this information was made public which may have an adverse impact on the contract arrangements to the detriment of the Council tax payers. Therefore the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Ian Lycett

5200

 

 

Minutes:

RESOLVED: That in relation to the following item the public should be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and further that in all circumstances of the cases, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

54.

GROUNDS MAINTENANCE MACHINERY TENDER

This report sets out the results of the evaluation of tenders received for the Council’s requirements for Grounds Maintenance Machinery.

 

Minutes:

Consideration was given to a report by Head of Streetscene seeking approval by the Board that the report setting out the evaluation of tenders received for the Councils requirements for Ground Maintenance Machinery for the Streetscene Direct Services Organisation (DSO) be recommended to the Policy & Organisation Board.

 

RESOLVED: That the Board recommends the report is taken to the Policy and Organisation Board.