Agenda and minutes

An apology for non attendance was received from Councillor Farr who was substituted by Councillor Mrs Cully.

All Members are required to disclose at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.  

Councillors Burgess and Carter declared an interest in item 6 as Hampshire County Councillors

Councillors Kelly and Westerby declared an interest in item 7 as tenants of allotments.

Councillor Cully declared an interest in item 7 as her husband is a tenant of a non GBC allotment, and as a member of the Allotment Stakeholders Committee.

Councillor Morgan declared an interest in item 7 as the Chair of the Allotment Stakeholders Committee.

Councillors Hutchison and Furlong declared an interest in item 8 as Hardway Councillors and members of the Friends of Hardway.

RESOLVED: That the minutes of the meeting held on 4^th November 2020 be signed as a true and correct record.

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Monday 8th February 2021  The total time for deputations in favour and against a proposal shall not exceed 10 minutes).

There were none

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday 8^th February 2021

There were none.

The purpose of this report is to advise the board of Hampshire County Council’s cessation of recycling credits and seek approval for an updated Waste and Recycling Collection Policy.

Consideration was given to a report by the Head of Streescene advising the board of Hampshire County Councils’ cessation of recycling credits and seeking approval for an updated Waste and Recycling Collection Policy.

Members pointed out that Gosport does not have a high level of recycling.

Members were advised that Hampshire County Council have already withdrawn the £50k credits. The other changes are still being negotiated through monthly working group meetings. There is no indication that the other savings are being applied at this time.

Members were advised that all districts are currently working with Hampshire County Council in regard to increasing recycling and reducing contamination as part of Project Integra. The new Government Waste Strategy is due in 2023/24. As a result of that strategy there will be a requirement on all authorities to recycle the same materials across the country. That will also include food waste collections on a weekly basis, and HCC are actively looking at potential sites for construction of an anaerobic digestion plant. There is likely be a requirement for Councils to collect  glass from the kerbside which may also include tins.

Members were advised that although a level 3 penalty of £1000 was available, this would have to be determined by Enforcement.

Members were advised that support was available for flats and multi occupation premises where additional capacity is required for communal bin areas.

Members were given clarification on colour of bins, numbering and any charges made for supply of bins. Officers agreed to seek information from Urbaser regarding delivery of brown bin stickers.

Members would like to see more explanation and education regarding what can and cannot be recycled, and more involvement of young people and suggested that more information appeared on the waste calendar.

RESOLVED: That the Board approved the Waste and Recycling Policy and granted delegated authority to the Head of Streetscene to issue notices under Section 46 of the Recycling Protection Act 1990.

To seek approval to carry out a public consultation regarding the proposed design for the open space at Manor Way, Lee-on-the-Solent to provide a rest garden and allotments. To ascertain whether the design meets the expectations of the community.

Consideration was given to a report by the Head of Streetscene seeking approval to carry out a public consultation regarding the proposed design for the open space at Manor Way, Lee-on –the- Solent to provide a rest garden and allotments, and to ascertain whether the design meets the expectations of the community.

Members were pleased with the design and happy that the consultation has begun, and were advised that the link to the survey would be circulated as soon as possible.

Members were advised that the final number of parking spaces would be determined during the planning process but would not impact on the growing area.

Members were keen for this project to get started and wanted it completed in 2021. Delays had been caused by the need to remove Japanese knotweed. They were assured that issues of wildlife would be addressed in the planning process.

Members wanted to ensure that as many people as possible responded to the survey including those on the allotment waiting list, and to make participation offline as well as on the website.

Members wished to acknowledge that this was a way of preserving open space despite the pressure to deliver housing.

RESOLVED: That the Board authorised the Head of Streetscene to undertake a public consultation.

Consideration was given to a report by the Borough Solicitor and Monitoring Officer informing the Board that the Hardway Public Spaces Protection Order (Hardway PSPO) is due to expire on 7^th March 2021. The report further seeks the approval of the Board to publish the intention to extend the Hardway PSPO for a further three years subject to the outcome of the review exercise which will inform the decision.

Members felt it was important to the residents to maintain a PSPO in this area as it gives residents confidence and reassurance and acts as a deterrent.

Members wished to acknowledge and praise the Police approach and activity in the Hardway area, and recognised that the PSPO gives the Police additional controls on top of the existing legislation. It was hoped that the new CCTV on the sailing club would assist the police.

Members also wanted to praise the multi-agency approach to dealing with the issues that had occurred, including the diversionary activies supported by the ward Councillors.

RESOLVED:

A.    That the Board noted the current PSPO expires on 07 March 2021,

B.    That the Board formally commenced the review process and will have regard to the outcome of the review process and consultation responses to make an informed final decision as to whether it is appropriate and proportionate to extend the Hardway PSPO at the next scheduled meeting of the Community Board.

There were none.

RESOLVED: That in relation to the following item the public should be excluded from the meeting, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, and furhter that in all circumstances of the cases, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

This report sets out background information for the Alverstoke and Forton coastal flood defence schemes. The schemes are currently at the construction works procurement stage. As part of this, an agreement decision is required to award the construction contract to the preferred bidder to enter the contract for the works.

Consideration was given to a report by the Head of Streetscene seeking approval by the Board to determine the preferred bidder to enter the contract for the works.

RESOLVED: That the Board approved Cleantech Civils Ltd as the preferred bidder and approved delegated authority for the head of Streetscene to award following completion of acceptable responses to the clarifications on the submission, and approval of additional funding.