Agenda and draft minutes

Standards and Governance Committee - Thursday, 14th April, 2022 6.00 pm

Venue: Council Chamber

Contact: Linda Coote  Email: linda.coote@gosport.gov.uk

Items
No. Item

80.

Apologies for non-attendance

Minutes:

Apologies for non attendance were received from Councillor Herridge

81.

Declarations of interest

All Members are required to disclose at this point in the meeting, or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.

Minutes:

There were none

82.

Minutes of previous meeting held on 10 February 2022 pdf icon PDF 199 KB

To sign as a true and correct record the minutes of the meeting held on 10 February  2022.

Minutes:

RESOLVED: That the minutes of the meeting held on 10 February 2022 be signed as a true and correct record.

83.

Deputations - Standing Order 3.4

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Tuesday 12 April 2022)

Minutes:

There were none

84.

Public Questions - Standing Order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from members of the public on matters within the terms of reference of the Board provided that notice of such question(s) shall have been submitted to the Borough Solicitor by 12 noon on Tuesday 12 April 2022)

Minutes:

There were none

85.

Audit progress Report to 1st April 2021 to 28th March 2022 pdf icon PDF 107 KB

To update the committee on the progress of the Audit Plan 2021/22, agreed (July 2021), to the Members with responsibility for governance.

 

Additional documents:

Minutes:

Consideration was given to a report by the Chief Internal Auditor regarding the Audit Progress up to 28 March 2022.

 

The Chief Internal Auditor advised Members that this was his standard report showing any changes to the audit plan. He explained that he was pleased with the movement that had taken place despite another grant needing to be processed by members of the audit team. A project management audit had been postponed and one procurement follow up audit taken out and replaced by a full audit in the 22/23 Audit Plan.

 

In answer to a Members question, the Chief Internal Auditor explained that although departments had been reporting Covid absences at the regular Covid Gold meetings, there was no corporate collation of the absence data, and the other issue was there is no current policy for the management of Long Covid.

 

RESOLVED: That the Committee noted the report.

 

 

86.

Internal Audit Plan 2022/23 and Audit Charter pdf icon PDF 108 KB

To present the proposed Internal Audit Plan for 2022/23 to the committee for approval, as set out in Appendix A.

 

To present the reviewed Audit Charter and Code of Ethics to the committee for approval, as set out in Appendix B.

 

Additional documents:

Minutes:

Consideration was given to a report by the Chief Internal Auditor regarding the Internal Audit Plan 2022/23 and the Audit Charter.

 

The Chief Internal Auditor advised Members that as part of the risk assessment key Section Heads were consulted and known projects included.

 

Councillor Mrs Hook advised that if GS Services were to be discussed she would declare an interest, and subsequently left the room.

 

In answer to a Members question the Chief Internal Auditor advised that Kier and Urbaser would be audited due to the size of the contracts and therefore posed a greater risk to the Council. Any contract or spend the Council has would be within the scope of the Procurement audit may be included in the random sample chosen. The scope and sample of the audit would be decided as a result of the risk assessment which happens at the start of the audit.

 

Members were advised that the second follow up audit on the Leisure Centre was standard policy if actions identified in the first follow up had not been implemented.

 

The Chief Internal Auditor advised that the addition of Debbie Gore’s new job title to the Senior Management section was the only change to the Audit Charter.

 

RESOLVED: That the Committee approved:

 

·         the proposed Internal Audit Plan for 2022/23

·         the updated Audit Charter and Code of Ethics.

 

87.

Any Other Items

Minutes:

A Member wished to offer a vote of thanks to the Chairman. He praised his fairness on the Standards & Governance Committee, and the sub boards that had been held, and acknowledged that he had always looked at matters fairly and not politically.

 

The Chairman thanked the Member, and stated that it had been an honour and privilege, and that he had learnt a lot in the process.