Agenda and draft minutes

Housing Board
Wednesday, 11th November, 2020 6.00 pm

Venue: Virtual

Link: Click here to access live meeting

Items
No. Item

6.

APOLOGIES FOR NON ATTENDANCE

Minutes:

Apologies for non attendance were received from Councillors Murphy and Scard

7.

DECLARATIONS OF INTEREST

All members are required to disclose at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.

Minutes:

There were none

8.

MINUTES OF THE PREVIOUS MEETING OF THE HOUSING BOARD HELD on 16th SEPTEMBER pdf icon PDF 55 KB

Minutes:

RESOLVED: That the minutes of the meeting held on the 16th September 2020 be signed as a true and correct record.

9.

DEPUTATIONS - STANDING ORDER 3.4

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on 9th November 2020. The total time for deputations in favour and against a proposal shall not exceed 10 minutes)

Minutes:

There were none

10.

PUBLIC QUESTIONS

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on 9th November 2020)

Minutes:

There were none

11.

EXTENSION TO THE NOVUS CONTRACT pdf icon PDF 66 KB

To advise the Board of the pending end of the External Painting and Communal Area Redecoration (Including Associated Repair Works) Contract 2014-2021 and obtain approval of the recommendation for a 12 month extension to the existing Contract Period, from 1st October 2021 to 30th  September 2022. 

 

Minutes:

Consideration was given to a report by the Head of Housing requesting that the Board approve a 12 month extension to the existing External Painting and Communal Area Redecoration Contract between the Council and Novus Property Solutions.

 

Members were reassured that the work was currently monitored, and issues and complaints are dealt with through the normal processes.

 

Members were complimentary about the standard of work in the Sheltered Schemes.

 

Members were advised that because most of the work currently being undertaken was external, it had been able to continue following risks assessments.

 

Members were keen to ensure that residents understood who was carrying out which works to ensure that any complaints were correctly assigned to either Kier or Novus.

 

Members felt that an extension to the contract would reassure the workers, in these unsure times, that they had employment as least until September 2022.

 

 

RESOLVED: That the Board approves a 12 month extension to the existing External Painting and Communal Area Redecoration (Including Associated Repair Works) Contract between the Council and Novus Property Solutions Limited from 1st October 2021 to 30th September 2022 and delegates authority to the Head of Housing and Borough Solicitor to finalise all the necessary documentation

12.

AMENDMENT TO THE ALLOCATION SCHEME pdf icon PDF 79 KB

This report sets out proposals to amend the Allocation Scheme and associated Banding Scheme.

 

Additional documents:

Minutes:

Consideration was given to a report by the Head of Housing requesting the Housing Board approve amendments to the Allocation Scheme.

 

Members wished to congratulate the Housing Manager on the thoroughness of the report and how it had given very clear guidance to the Allocation Scheme.

 

RESOLVED: That the Board:

 

i)              Approves deletion of subsection 15.5 of the Allocation Scheme

ii)             Approves amendment to the Allocation Scheme and Banding Scheme relating to Exceptional Circumstances.

13.

ANY OTHER ITEMS

Minutes:

There were none