Agenda and minutes

Community & Environment Board - Wednesday, 10th January, 2024 6.00 pm

Venue: Council Chamber

Contact: Linda Coote  Email:

No. Item


Apologies for non-attendance


There were none


Declarations of interest


There were none


Minutes of the meeting of the board held on 20 September 2023 pdf icon PDF 94 KB


RESOLVED: That the minutes of the meeting held on 20 September 2023 were signed as a true and correct record.


Deputations- Standing Order 3.4

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by Monday 8 January 2024. The total time for deputations in favour and against a proposal shall not exceed 10 minutes)


There were none


Public Questions- Standing order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday 8 January 2024)


There were none


Stokes Bay Flood Seawall Replacement Project pdf icon PDF 507 KB

This report updates Members on the progress with the Stokes Bay Seawall Replacement Project since the last update in March 2023 and seeks approval for project procurement and delivery.


Additional documents:


Consideration was given to a report by Coastal Partners updating Members on the progress with the Stokes Bay Seawall Replacement project since the last update in March 2023 and seeking approval for project procurement and delivery.


Members were advised that following the successful Local Levy bid securing an additional £759,317, the scheme was now fully funded and ready to start the procurement and tender process.


Members were advised that the season was determined by consideration for overwintering birds, though a watching brief could allow for working beyond September.


Following a Member’s question, officers advised that February was a realistic start point for the tender process. This would not be an open tender, but a mini framework of 3 contractors, experienced in the nature of the work required, who have been advised of the upcoming opportunity.


Members were advised that there was confidence that the funding in place will be sufficient to deliver the project, as officers had been monitoring prices and had the information from the Forton Scheme and other local projects as a guide. In the event of there being a shortfall then there were a couple of options available for the additional funding, including the GBC operational budget or Hampshire Highways. Should this occur, a report would be brought to Board.


The Chairman agreed to record the thanks of the Board to the members of the Southern Regional Flood and Coast Committee for granting the funding.


The Chief Executive clarified that the statement in the letter mentioned by a Member covered Hampshire County Council’s position on infrastructure, and that Gosport’s approach was to protect property, heritage and commercial assets such as the museum, the hotel and the mobile home park.


Officers explained how the inflation was factored into the project contingency, using a lower limit of 5 and an upper limit of 15%.


Members were concerned at the ongoing threat from storms, which could create extra damage before the work starts, and put pressure on the project budget.


Following questions from a Member, the Board was advised that the 17% contingency was considered an adequate figure on a relatively simple project. Officers agreed to provide the amount that has been spent on emergency repairs, but quoted an approximate figure of £730,000 over a ten year period.


Members were advised that the contractors would be working within a site not dissimilar to the current fenced off area, that would extend down to the tide line, and would be constrained as tightly as possible to have minimal impact on residents and visitors to the area. Working through summer months is unavoidable due to overwintering bird restriction and also comes at the decreased risk of weather downtime


Members were keen to see communications and engagement happen throughout the project in particular with those stakeholders in the area.


Officers explained that it was not unusual for the Marine License to take a long time to be granted based on previous projects, and despite the application being submitted some months previously, a  ...  view the full minutes text for item 20.


Any other items