Agenda and minutes

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RESOLVED: That Councillor Chegwyn was duly elected as Chairman for the municipal year 2023-24

RESOLVED: That Councillor Hutchison was duly elected as Vice Chairman for the municipal year 2023-24

Councillor Kirsten Bradley declared a personal interest as the applicant in item 8 paragraph 7 is known to her.

Councillor Graham Burgess declared a non-pecuniary interest as a Hampshire County Councillor who has given grant funding

Councillor Peter Chegwyn declared a personal interest as an event organiser in another area, and a non-pecuniary interest as a Hampshire County Councillor who has given grant funding

RESOLVED: That the minutes of the meeting held on 9 March 2023 be signed as a true and correct record.

·         (NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on 27 June 2023.  The total time for deputations in favour and against a proposal shall not exceed 10 minutes).

There were no deputations but 16 representatives had requested to speak to the Sub Board on their applications.

·         (NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on 27 June 2023).

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This report summarises changes made to the grants guidance and forms under delegated authority to the Chief Executive to clarify the process for applicants and aid administration of the grants process effective from the next round. It also provides an update on the funding awards and recommendations made by the Board at its initial meeting in March, including three end of project reports.

Consideration was given to a report by the Head of Corporate Policy & Community Safety, summarising changes made to the grants guidance and forms under the delegated authority to the Chief Executive to clarify the process for applicants and aid administration of the grants process from the next round. It also provides an update on the funding awards and recommendations made by the Sub Board at its initial meeting in March, including three end of project reports.

The Grants Officer introduced her report and brought Members attention to the Friends of Bastion Number 1 application, which is now being heard at the Policy & Organisation Board, the Lee Residents application is on hold whilst they source more funding and the grant awarded to level UP has now been received.

In answer to a Member question Officers agreed to Chase Montserrat Events for an end of project report.

RESOLVED: That the Sub Board:

i)              Noted the changes and additions made to the grants guidance and forms effective from the next funding round

ii)             Noted the status report provided on the March Sub Board awards and recommendations in Appendix 1

iii)           Noted the end of project report summaries for three awards.

To provide a summary of the applications received to the Heritage Fund in this funding period in order that members can determine if they wish to award grant funding for the proposals as set out in this report.

Consideration was given to a report by the Head of Corporate Policy & Community safety providing a summary of the applications to the Heritage Fund in this funding period in order that Members can determine if they wish to award grant funding for the proposals as set out in this report.

i)              Gosport Living History Society.

Consideration was given to an application by the Chairman of the Gosport Living History Society for Heritage grant funding to carry out repairs to the Little Woodham Living History Village buildings.

Members were advised that a specialist in wattle and daub and lime washing had provided a very competitive quote, which has been accepted and the work will be carried out soon.

Members wished to thank all the staff and volunteers at the Village, and hoped to arrange a Members visit soon.

Members agreed to award the full amount applied for, £7,431.

ii)            Gosport Heritage Fayre- Sunset Festival.

Consideration was given to an application from the Director of Big Eats Food Festival requesting funding for a festival in Gosport.

Members were advised that the event would provide an opportunity for community groups to publicise themselves on the run up to the Heritage Open Days.

In answer to a Members question, they were advised that Big Eats had been a CIC for 18 months, before which it had been a limited company trading on a non profit basis.

Members heard that there would be a programme of music as well as cookery demonstrations with advice for those cooking on a budget, or wishing to be greener. The organization had received support in kind from the Co-op and profits would be donated to local charities and causes. This year food banks had benefitted.

The Chairman confirmed that a charge for the use of Walpole Park would be made.

Members agreed to award the full amount of £10,000

RESOLVED: That the Board:

-Considered the applications outlined in the report and award

i) A grant of £7,431 to be paid to Gosport Living History Society

ii) A grant of £10,000 to be paid to Gosport Heritage Fayre- Sunset Festival

To provide a summary of each application received to the Community Fund in this funding period in order that members can determine if they wish to award grant funding for each proposal as set out in this report. A list of all applications made to date with amounts requested is provided in Appendix 1

Consideration was given to a report by the Head of Corporate Policy and Community safety providing a summary of each application received to the Community Fund in this funding period in order that members can determine if they wish to award grant funding for each proposal as set out in this report. A list of all applications made to date with amounts requested is provided in Appendix 1.

i)             Friends of Stanley Park

Consideration was given to an application for Community Grant from the Treasurer of Friends of Stanley Park to enable the purchase of litter picking equipment.

Members were advised that since the group was formed in 2018 the park has achieved green flag status and has reduced the ASB.

The applicant advised that the money would enable the group to continue to bring people together, enjoy the fresh air and help protect the environment.

Members wished to offer their thanks to the group, and looked forward to seeing details of the events due to take place in the park.

Members agreed to award the full amount of £500

ii)            Gosport Model Yacht & Boat Club.

Consideration was given to an application for Community Grant funding for an event to celebrate 100 years of model yacht racing.

Members recognised that this was an internationally renowned boating lake and the club an asset for Gosport.

Members agreed to award the full amount of £960

iii)           Elson Infant School

Consideration was given to an application for Community Grant from the Executive Head Teacher to fund the redevelopment of the Ark Garden, which had been neglected during lockdown.

Members were advised that the garden would be a sensory space designed to assist improvements in mental health and enable children to learn skills. Once restored the garden would be available for the community, service families and the nursery next door to access.

The applicant advised that the groundworks would be funded by the school, with the Community Grant being used for plants, herbs and sensory toys.

Members agreed to award the full amount of £1,000

iv)           Solent Town Football Club

Consideration was given to an application for Community Grant to fund equipment and kit for a Sunday League football club averaging 20-30 members aged between 19 and 40 playing in Privett Park.

Members were keen that the grant was not used for pitch or ref fees.

Members agreed to award the full amount of £1,000 conditional on the money only being used for equipment and kit.

v)            Fortonfest Event

Consideration was given to an application for Community Grant to fund a free event in Forton Park.

Members were advised that the event donated to local charities including Andy’s Mans Club and Marvels and Meltdowns, and provided a free event in a deprived area of the town.

Members agreed to award the full amount of £2,000

vi)           Gosport Hospital Radio

Consideration was given to an application by Gosport Hospital radio to fund equipment to support the newly purchased studio desk.

Members were advised that  ...  view the full minutes text for item 10.

The Chairman sought the agreement of the Sub Board to continue beyond 9 o’clock.

RESOLVED: That the Sub Board agreed to continue

To consider an application for Community Grant from Maritime Heritage Tours for £100 to fund the printing of a leaflet

Consideration was given to an application for Community Grant from Maritime Heritage Tours to fund a leaflet promoting the visitor information available.

Members agreed to award £100

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